Information for Organizers and Presenters
- ・Plenary lectures, symposia, workshops and forums will be held in a hybrid format, allowing both on-site and online participation using Zoom webinar.
*Only plenary lectures will be available for on-demand streaming. - ・All free papers (posters and science pitches(short talks)) are to be presented on-site.
Free papers will not be available for online streaming. - ・The above rules are subject to change depending on the status of COVID-19 infection.
Guidelines relating to presentation of research results
An important objective of the conference is to engage in lively debate and to exchange information by sharing the latest research results, including those that have not yet been published. In order to achieve this objective, we ask you to follow the guidelines set out below with respect to research presentations.
- 1. The following behavior, which could seriously damage mutual trust among participants, is prohibited.
- Saving (including screen captures), photographing, recording, or videotaping of raw data presented or displayed at the verbal presentation venue or the poster venue (both including online streaming) without the permission of the presenter.
- Disclosure of the above research data to a third party via SNS or similar media without the permission of the presenter. - 2. When making presentations, as far as possible, there should be no concealing of molecule names, methodologies, theoretical concepts or ideas that are central to the research.
- 3. Presenters are to take responsibility for the handling of information relating to patent applications and the like.
- 4. Presenters shall disclose any situation that may constitute a conflict of interest in their presentation at the annual meeting.
Adopted September 14, 2018
Molecular Biology Society of Japan, 20th Board of Directors
Amendment
*Guideline 1. was partially revised and Guideline 4. was added at the 3rd Board of Directors
meeting of the 22nd term on November 29, 2021
For Organizers of Symposia / Workshops / Forums
- 1. Process and Timing
The organizers are expected to ensure that all presentations start and finish punctually as scheduled.
If there are any changes on the program schedule, please let the staff know of the changes.
For symposia and workshops, staff will assist organizers with timing. If there is no request, remaining time for each presentation will be notified with bell signals as follows;- 1 ring: 3 minutes to the end of presentation
- 2 rings: End of presentation - Start of discussion
- 3 rings: End of discussion (End of allotted time)
- 2. Arrival
Please come to the “Time Keeper’s Desk” at the right-front of the room and let the staff know of your arrival no later than 15 minutes before the starting time of the session. - 1. Language
Language of presentations in symposia is English.
Language of presentations in workshops and forums differs depending on each session.
All the presentation slides are to be prepared in English.
Presenters are asked to use real-time, automatic captions / feature function of PowerPoint to display their narration.
Click here to refer to how to set up. - 2. Time Allocation
Please be aware that the time allocation for presentation and discussion differs depending on each lecture.
For symposia and workshops, staff will assist organizers with timing. If there is no request, remaining time for each presentation will be notified with bell signals as follows;- 1 ring: 3 minutes to the end of presentation
- 2 rings: End of presentation - Start of discussion
- 3 rings: End of discussion (End of allotted time)
- 3. Presentation Method / Preview
For presenters who attend on-site Presentations are to be given with your own laptop. Please do not forget to bring your laptop.
*No sound output is available. (Please see “Technical requirements for your laptop” below.)
Please bring your laptop at “Preview Desk” in the session room at least 15 minutes prior to the start of your session. - ・Ensure that your computer is equipped with the proper monitor connector (either HDMI or D-sub 15 pin) as shown below. If your computer does not have one of these connections, please bring an appropriate converter with you.
- ・Be sure to bring an AC adaptor. Please note that voltage in Japan is 100V and the frequency ranges 50-60 Hz depending on the area (50Hz in Makuhari). The socket is type A, which has two flat plug holes. If your laptop is not convertible, transformers and/or plug adaptors are necessary.
- ・Please deactivate the screen-saver and power saving mode of your laptop.
- ・A display, computer mouse, and keyboard will be prepared on the podium for you to operate by yourself.
PC side
Connector
PC side
Connector
- *The poster number is attached to the upper left of the panel.
- Please use the panel with your poster number.
- *Ribbons for presenters and pushpins will be placed on the poster panels.
For Presenters of Symposia / Workshops / Forums
【Technical requirements for your laptop】
HDMI
D-sub15 pin
The secretariat will send you the information for Zoom access about two weeks before the session. On the day of the session, please access Zoom 30 minutes before the start of the session, and the operator will explain how to proceed.
Instructions for Science Pitch Presenters
All science pitches are to be presented on-site. Online presentation will not be accepted.
Submitting a video file with audio is not acceptable.
Outstanding presentations of Science Pitch will be awarded at the closing ceremony on December 2 at 15：45-16：00. Presenters are encouraged to attend the closing ceremony.
Presentation slide: Up to 3 pages (PPT), No animation
Presentation time: 3 minutes (No Q&A time)
Instructions for Poster Presenters
All posters are to be presented on-site. Online presentation will not be accepted.
※No chairs are assigned to poster sessions.
1. Venue
Exhibition Hall 4-6, International Exhibition Hall, Makuhari Messe
2. Schedule
※Each poster will be displayed for one day.
| Posting： | 8:00-10:00 |
| Presentation/Discussion： | November 30 (Wed) Odd-numbers 14:30-15:30 / Even-numbers 15:30-16:30 |
| December 1 (Thu) Odd-numbers 14:00-15:00 / Even-numbers 15:00-16:00 | |
| December 2 (Fri) Odd-numbers 13:45-14:45 / Even-numbers 14:45-15:45 | |
| Removal： | November 30 (Wed), December 1 (Thu) 19:00-19:30 |
| December 2 (Fri) 16:00-16:30 |
3. Poster Size
Each panel space for display is 120cm wide x 150cm high.
The presentation title, name of the author(s), and affiliation(s) should be written on the top of the poster in large letters that can be seen from a distance of at least 5m.
The text of the contents of the poster should be large enough to be read from 2m.
Figures and tables also should be as large as possible.
【Example】
