Information for Organizers, Chairpersons, and Presenters
Language
All presentations are in English, except for those by high school and technical school students.
Presentation (Symposia, Oral presentations (Student presentation award, High school & technical school students presentations) )
Presentations are delivered using your own computer. Please note the following points regarding preparation of presentation data and presentation.
1. Please create a PowerPoint file with a 16:9 aspect ratio.
2. Only HDMI is available for connection to the projector. If your connector is a different type, please bring a conversion connector.
3. Please Bring your AC adaptor in case the battery runs out.
4. Please deactivate screen-saver and power saving mode in advance.
For symposium organizers
| Arrival | Please come to the organizers’ desk at each room and let the staff know of your arrival at least 15 minutes before the session. |
|---|---|
| Process | Please start and finish all presentations as scheduled for smooth operation. |
| Online presentation | A Pocket Wi-Fi and a URL for Zoom meeting will be prepared by the secretariat. Also, speakers will be able to hear the chairperson and floor microphones. The progression will be left to the organizers. |
For symposium speakers
| Arrival | Please come to the PC desk at each room with your own laptop at least 15 minutes before the session. |
|---|---|
| Presentation time |
Time allocation is left to the organizers. [Early Career Award in Biophysics Candidate Presentation Symposium] 10 min. for presentation / 3 min. for discussion / 2 min. for laptop exchange |
| Online presentation | Presenters who have notified the organizer in advance are able to present online (Zoom meeting). |
For chairpersons of oral presentation (Student Presentation Award, High School & Technical School Students Presentation)
| Arrival | Please come to the Chairpersons’ desk at each room and let the staff know of your arrival at least 15 minutes before the session. |
|---|---|
| Process | Please start and finish all presentations as scheduled for smooth operation. |
For presenters of oral Presentations (Student presentation award, High school & technical school students presentations)
| Arrival | Please come to the PC desk at each room with your own laptop at least 15 minutes before the session. |
|---|---|
| Presentation time | 10 min. for presentation / 3 min. for discussion / 2 min. for laptop exchange |
| Online presentation | If you are a high school or technical school student and are unable to come to the venue, you can use Zoom to make an online presentation or show a prerecorded video. In this case, please contact the secretariat in advance. |
For poster presenters (General presentations)
1) Posters should be prepared in English. If possible, please write title, affiliations, and authors' names in Japanese as well. Also, please put a circle for the presenting author's name.
2) The size of poster panel is 900mm wide x 2,100mm high. Pushpins will be provided at the venue.
3) Posters will be changed every day. Please put up your poster in the morning (8:30-9:00) on the day of your presentation and remove it immediately after the poster session. Please note that posters remaining after the removal time will be discarded by the secretariat.
Timetable for poster presentation
| Nov. 14 | Nov. 15 | Nov. 16 | ||
|---|---|---|---|---|
| Put up | 8:30-9:00 | 8:30-9:00 | 8:30-9:00 | |
| Presentation & Discussion |
Odd numbers | 17:00-18:00 | 16:50-17:50 | 13:10-14:10 |
| Even numbers | 18:00-19:00 | 17:50-18:50 | 14:10-15:10 | |
| Removal | 19:00-19:20 | 18:50-19:10 | 15:10-15:20 | |