For Presenters
This meeting will be held on-site. No online distribution of any programs during and after the meeting will be available.
INDEX
- Presenters of Overview Talk, Symposium, Workshop （oral）, Technical Seminar, Clinical Seminar, Afternoon Seminar and Evening Seminar
- Presenters of Workshop （Poster）
Overview Talk, Symposium, Workshop （oral）, Technical Seminar, Clinical Seminar, Afternoon Seminar and Evening Seminar
1. Preparation
Language and time
Please see below for language and time of each session.
| Program | Slide Language | Presentation Language | Time |
|---|---|---|---|
| Overview Talk | English | Decided by chairs | 30 minutes *OT05: 20 minutes |
| Symposium | English | English | Each chair decides allocation of times. The meeting secretariat will inform each speaker of her/his presentation time. |
| Workshop（oral） | English | English | Presentation times differ according to sessions. Read here. |
| Technical Seminar Clinical Seminar Afternoon Seminar Evening Seminar | Arbitrary | Arbitrary | 45 minutes |
Creating Presentation Slides
- The aspect ratio of presentation slide is either 4:3 or 16:9. We recommend 16:9.
- No audio recording in presentation slides.
- Use regular font style.
- Use of “Presenter View” is not available during presentations.
＜Precautions for use of video and animation＞
You can add videos or animation to your presentation slides. Please bring your presentation files stored on a USB flash drive to Presentation Preview desk and check if your presentation files are displayed correctly on the monitor.
- If you are a PC user, make sure to use videos and animations that can be played with standard Windows Media Player.
- We cannot accept the presentation files if exclusive codes such as MPEG2, DivX, Canopus codecs or SONY DV codecs are used.
- If you are a Mac user, please bring your own computer.
Disclosure of COI (Conflict of Interest)
You are required to disclose your COI status on your second slide (the slide following the title slide).
Please read here for detailed information .
＜Presenters who belong to companies＞
Show your company name on the first slide. You don’t need to disclose your COI status on the second slide if you don’t have any financial relationship with companies other than the one you belong.
If you do, you need to disclose your COI status on your second slide.
Submitting presentation files to Presentation Preview Desk
Please bring your presentation files stored on a computer or a USB flash drive to Presentation Preview Desk 20 minutes prior to your session and check your presentation files are displayed correctly. You cannot modify your presentation file at the desk.
Presentation Preview Desk
Place: Lobby 2F, Makuhari Messe
Open at 8:00 a.m. every day during the meeting
＜Notes on bringing computer＞
Bring back up data of your presentation stored on a USB flash drive. We kindly ask you to have backups of your computer content to protect data from accidental loss.
After verifying the operation of your presentation file at Presentation Preview Desk, please go to Operator’s seat in the presentation room and give your computer 20 minutes prior to your presentation time. Pick up your computer after your presentation.
- Deactivate password lock, screen-saver, virus scan and power-saving mode in advance.
- Bring AC adaptor for your computer.
- A D-sub pin or HDMI monitor connector is necessary to connect your computer to the projector equipment in the presentation room. If your computer has a special-format monitor output terminal, bring a monitor connector cable as well.
＜Notes on bringing USB flash drives＞
- Store your presentation files on the USB flash dive.
- Use your presentation number and your name as the file name for your presentation.
i.e. Si-01 Taro Yamada
Presenters of Workshop （Poster）
(1) Rooms and schedule
| Presentation number | Date | Set up | Presentation (odd number) | Presentation (even number) | Removal |
|---|---|---|---|---|---|
| WS01～WS07 | Jan. 17 (Wed) | 8:30-9:00 | 17:00-17:45 | 17:45-18:30 | 18:30-18:45 |
| WS08～WS21 | Jan. 18 (Thu) | 8:30-9:00 | 17:00-17:45 | 17:45-18:30 | 18:30-18:45 |
| WS22～WS28 | Jan. 19 (Fri) | 8:30-9:00 | 14:30-15:15 | 15:15-16:00 | 16:00-16:15 |
*All posers remaining after the removal time will be discarded by the meeting secretariat.
(2) Presentation guidelines
- On your designated panel, you will find the ribbon for presenter and thumb tacks.
- Presentation format and time
- The poster session is a free-debate style. Attach the ribbon on your chest and stand in front of your poster during your presentation and discussion time.
- Size of poster panel: 900mm wide X 2,100mm long. There will be a poster number display (size: 257mm wide x 182mm long) at the upper left of the panel.
- Prepare the title display (size 643mm wide x 182mm long) which includes title, institution(s) and author(s).
- Disclosure of COI (Conflict of Interest)
You are required to disclose your COI on the bottom of your poster. NO COI disclosure on presentation slide is required. Please follow the regulations on COI (click here), show names of companies and type of relationships with them if you have conflict(s) of interest to disclose. If you don’t have any financial relationships, you just state “I have no financial relationships to disclose” on your poster. - There will be chairs in the corner of the poster session room. You are welcome to use those anytime.